Job Description
A well-known, billion-dollar American Investment Management Firm in Midtown Manhattan is seeking a new Full-Time/Permanent 2nd Assistant to support the Head of Strategic Human Capital, backing up the 1st Assistant/Senior EA. This is a newly created position! Candidates must have a minimum of 3-5+ years’ applicable high-level executive administrative experience, ideally within financial services (but open to corporate backgrounds), and a Bachelor’s degree is required. This person should be extremely flexible, reliable, polished, able to take direction and constructive feedback, and possess excellent interpersonal and communication skills (both verbal and written). This is an incredible opportunity to join a top-tier financial institution with a great reputation and amazing benefits!
- Salary depends on experience (100-110k base), plus BUILT-IN guaranteed paid overtime (approx. 35k) and discretionary bonus eligibility (all in 155-165k+), amazing, comprehensive benefits, free breakfast/lunch/snacks, etc.
- Hours are 8:00am-6:00pm, with flexibility to work overtime (which will be paid!) as needed. Hybrid schedule (3 days in office (Tuesday – Thursday) / 2 days remote). 24/7 mindset.
Responsibilities:- Screen, answer, and transfer incoming phone calls (Cisco); draft, type, and edit emails and correspondence and respond to inquiries as needed.
- Schedule and organize extensive internal and external meetings, conference/video calls, and appointments; manage and maintain a busy and ever-changing calendar.
- Coordinate complex domestic and international travel arrangements and detailed itineraries.
- Prepare, process, and submit expense reports (Workday).
- Maintain and update contact and password lists.
- Liaise with executive assistants to handle all requests from other managers.
- Responsible for general filing and scanning, e-filing systems/binder upkeep, etc.
- Assist with personal administrative duties (reservations, appointments, errands, research, etc.).
- Coordinate FedEx deliveries and receive incoming mail.
- Assist with ad hoc projects, as needed.
Required Qualifications:
- Minimum 3-5+ years’ applicable high-level executive administrative experience, ideally within financial services (but open to corporate backgrounds).
- Bachelor’s degree required/strongly preferred.
- Flexible to respond to emails and calls after hours/on weekends, as needed.
- Must be able to act with discretion, maintain client confidentiality, and work with others in a cooperative manner.
- Excellent organizational, interpersonal, and communication skills.
- Advanced knowledge and experience using Microsoft Office Suite programs (Excel, Word, Outlook, PowerPoint) and Cisco IP Phones.
- Team player, detail oriented, extremely organized, highly intelligent, and personable with the ability to take instructions, receive constructive feedback, and learn quickly.
If you meet the required qualifications and are interested in this role, please apply today.
The Solomon Page DistinctionOur teams, comprised of subject matter experts, develop an interest in your preferences and goals and we act as an advisor for your career advancement. Solomon Page has an extensive network of established clients which allows us to present opportunities that are well-suited to your respective goals and needs – this specialized approach sets us apart in the industries we serve.
About Solomon PageFounded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook, and LinkedIn.
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Job Tags
Permanent employment, Full time, Remote job, Flexible hours, Weekend work,